register of deeds

Register of Deeds
Sara K. Nuernberger, Registrar

Location & Mailing Address:
224 South Second Street Medford, WI  54451

Phone:  715 . 748 . 1483
Fax:  715 . 748 . 1446

* Office is located on the Second Floor of the Courthouse.

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The voters of Taylor County elect the Register of Deeds for a four-year term. History is recorded in this county office many times each working day. Recorded are dates of births, deaths, marriages, and such vital matters as military discharges and legal changes of name. This office records conveyances of real estate, trusts, mortgages, easements and any form of transaction affecting real estate. Legal title to certain real estate is answered largely by ROD records. The abstractors of title acquire a large part of their data with respect to real estate from this office. Web access to real estate records dating April 1995 forward is available by visiting landshark.co.taylor.wi.us. Copies of school transcripts and school census records are also issued by this office.

We sincerely hope that you will find our web pages to be a valuable resource for your interactions with our office!

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Featured Links
Wisconsin ROD Assocation
Lawyer Referral & Information Service Standard Document Format
Importance & Nature of the ROD Office Preparation Checklist for Documents to be Recorded
LandShark – Real Estate Records Fee Schedule / Real Estate Transfer Fees
Vital Records – Expedited Copies via Credit Card Forms
Frances L Simek Memorial Library

 

VITAL RECORDS

Fee Schedule

The fee for a search of the file which entitles the applicant to one certified copy of the record if found is:

Birth Certificate $20
Death Certificate $20
Marriage Certificate $20

A charge of $3 is required for each additional copy of the certificate ordered at the same time as the first copy.

What is the difference between a “certified” and an “uncertified” copy of a birth certificate?

A certified copy of a birth certificate issued by the Local Vital Records Office will have a raised seal, will show the signature of the Local Registrar, and will be printed on security paper. A certified copy may be required to obtain a state-issued driver’s license or identification, for travel to foreign countries, to obtain a passport, or for benefit purposes. State law restricts who may obtain a certified copy of a birth certificate. A certified copy can only be issued to those people with a “direct and tangible interest” (section II, categories A – E) which means the following people:

  • The person named on the birth certificate (section II, category A).
  • An immediate family member, defined as current spouse, current domestic partner (Declaration of Domestic Partnership registered in the Wis. Vital Records System under Chapter 770, Wis. Stats.), child, or parent (whose name is on the birth certificate and whose parental rights have not been terminated), brother/sister, or grandparent of a subject of the record (section II, category B).
  • NOTE: Grandchildren, step-parents, and step-children can only obtain certified copies as in section II, categories C – E.
  • The legal custodian or guardian of the person named on the birth certificate. Legal proof, e.g., a court order of custody or guardianship, is required (section II, category C).
  • A person authorized in writing by one of the above. A written and notarized authorization must accompany the application and the authorization must clearly state the relationship of the authorizing party to the subject of the record (section II, category D).
  • A person who can demonstrate that the birth certificate is required to determine or to protect a personal or property right (section II, category E). Proof is required.

If you do not meet one of the above criteria, you cannot receive a certified copy of a birth certificate.

An uncertified copy will contain the same information as a certified copy but it is not acceptable for legal purposes, such as proof of identity (section II, category F).

Limitations on access to certain birth certificates

An uncertified copy will contain the same information as a certified copy but it is not acceptable for legal purposes, such as proof of identity.

According to Chapter 69, Wis. Stats., uncertified copies of the following types of birth certificates may not be obtained by anyone:

  • A child born to unmarried parents and paternity has not been established.
  • A child born to unmarried parents and paternity was established by court order.

Only persons with a “direct and tangible interest” (categories A – E) may obtain certified copies of those types of birth certificates listed directly above.

How long will it take to process my request?

  • Applying in Person
    In-person requests for certified or uncertified copies of birth certificates are usually completed within minutes of application, if the birth certificate is on file, and Internet access is available.
  • Applying by Mail
    Requests for certified or uncertified copies of birth certificates are processed the same day of the request is received plus mail time to complete.

What identification is required when applying for a certified or uncertified copy of a birth certificate?

A photocopy of the applicant’s current ID as listed below must be submitted with all fax mail applications. A current ID as listed below is required when applying in-person. At least one form of ID must show your current name and current address. Expired cards or documents will not be accepted.

The acceptable forms of identification are:

One of these:
Wisconsin driver’s license
Wisconsin photo ID
Out-of-state driver’s license or photo ID card

OR

Two of these:
Government-issued employee ID card or badge with photo
US Passport
Check or bank book
Major Credit Card
Health Insurance Card
Recent dated, signed lease
Recent utility bill or traffic ticket

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GENEALOGY

The Register of Deeds Office is open to Genealogy Researchers during our regular business hours of 8:30 a.m. to 4:30 p.m., Monday thru Friday. It is not necessary to make an appointment to use our records.

Office staff can assist you in finding the proper records, however, they are not at your disposal for checking records for you.

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